Attendance Procedures and Policies
Procedures and policies regarding student attendance
Attendance Reporting
Report attendance using one of the methods below.
- 703-714-5725 (Preferred Method)
- ParentVUE
When reporting a student's absence, please be specific about why your student will not attend school today.
- If reporting an ill student, include symptoms, especially if they have a fever, nausea, vomiting, sore throat, and/or cough. If your student has a diagnosis from a healthcare provider, please include that information.
Please note, family have three (3) days to clear an absence, after which the absence remains unexcused. If a phone call or formal entry in ParentVUE was not made to excuse the absence, students should have a written note from their guardian upon their return to school to explain the nature of your absence.
To report a full day absence, late arrival, or early checkout please call the attendance office or email @email.
How to report an absence by note:
A note from your parent/guardian to the attendance office should include the following:
- Student's full name
- The date of absence
- Detailed reason for absence/tardy
- Time if checking in or out
- Phone number for verification – home/office
- Parent/Guardian Signature
How to check out of school early:
Student:
- Bring a note that is written and signed by a parent/guardian
- Before the start of the school day, go to the Attendance Office (located in the Main Office) and bring note.
- Hand note to the administrative assistant and she will fill out a pink pass for you.
- The pink pass has the date and time you will be excused from class.
- When you get to the class period that you will be leaving early, show your teacher the pink pass before class starts.
- At the designated time, leave class and go to the Main Office to meet your parent/guardian.
Parent/Guardian:
- Meet students in the Main Office.
- When you arrive at the Main Office, sign the student out. The form is located in the Attendance Office.
- Wait for your student to arrive in the Main Office.
Students who drive themselves:
- Students must report to the Attendance Office and sign themselves out.
How to check in late to school with a note:
- If you are more than 10 minutes late to school, go to the attendance office to check-in.
- Have a note from a parent stating the reason for being late. Please note the following are considered to be an excused tardy: illness, doctor’s appointment, funeral, religious reasons, college visits
- Hand the administrative assistant the note from parent. She will fill out a blue pass with date, time, and if tardiness is excused or unexcused.
- Go to your assigned class and hand blue pass to teacher.
How to check in late to school without a note:
- If you are more than 10 minutes late to school, go to the attendance office to check-in.
- If you do not have a note to excuse your tardiness, you must still to the attendance office and check-in.
- When you arrive to the attendance office, tell the administrative assistant that you do not have a note.
- Sign-in and she will hand you a blue pass with date, time, and an unexcused tardy designation.
- Go to class and hand blue pass to teacher.
- You have three (3) days to clear up the absence/tardiness.
Pre-Arranged absence procedures:
- Send a note from your parent/guardian to the attendance window ONE WEEK (five school days) prior to the first day of the absence.
- The approved note will be attached to a prearranged absence form that your child must carry to each teacher for signature and assignments.
- You must return the completed form to the grade level office.
Valid reasons for pre-arranged absences include:
- College visits, religious holidays, planned hospitalization and required family trips (maximum of three days per year)
- Family trips lasting more than three days must be approved by the grade level administrator at least five days prior to the absences
- These absences may result in unexcused absences.
Attendance questions can be directed to Ms. Renee Yates at 703-714-5726.